Digital preservation
Manage, store and access digital content in both the short and long term
Link with Active Directory
By linking to the customer's Active Directory and the Dossier Classification System, the E-depot immediately knows who has access to which information when a user logs on.
Immediately access to your files
Quik and easy search
Search for the right file quickly and efficiently. With the powerful search function you can easily find your file, regardless of where it is located in your E-depot.
Advanced search
Do you want to search in more detail? You can! Search by author, categories, date, you name it. You can also add values to further refine your search.
Filter on series
Filters offer you the possibility to search more specifically for certain files of one or more series. Standard filters are provided, but we also offer the possibility to create customer-specific filters.
Saved Searches
Do you often have to look for the same files? No problem. Save your search, recall it within a few clicks and share it with your colleagues.
Sorting
Want to see which files were last published, changed or are most relevant to you? You can! With our platform, you can indicate the results with the desired sorting.
Evaluation flow
Quality control is a crucial aspect of file upload and management. This quality control often involves several colleagues, which can quickly lead to a loss of overview. Our evaluation flow offers you several advantages:
- Transparent communication and cooperation with colleagues from one central platform
- A streamlined approval process with multiple roles (importer and content manager) where each role has to perform specific tasks
- Quality control of the metadata ensures even better traceability of objects
- Time saved through faster feedback and approval
- User-friendly, intuitive flow and task list provide a clear overview
Complete control through user rights
Want to be sure the right people have access to the right data? Zeticon's e-Depot has a comprehensive security model based on roles and groups where access to files can be regulated.
With the advanced rights management possibilities, you determine who does what in your e-Depot and keep full control.
Available roles:
- Staff member
- Archive manager
- Information manager
Secure discovery and access for all kinds of users
Every file can be downloaded, but thanks to different viewers in the application, certain file formats can be previewed.
Opening up files to the public can be done in various ways thanks to the presence of APIs.
- via a public portal
- via a closed portal
- via various business applications
Other key features
Management of retention periods
Set your own suspension storage periods: monitor active suspensions and lifting suspensions. Set interruption periods
Instantly view your files through PDF, image and video viewer
Thanks to these viewers, sample files can be opened in the browser without having to download them first
Guarantee of evidential value
The descriptive and management metadata is always preserved and never destroyed. In this way, we can always guarantee the evidential value
Safe storage
We ensure that the original file formats are always preserved. So you can be sure that you will never lose the original
Readability guarantee
Zeticon engages in technology watch to ensure the long-term readability of files. We are also continuously researching transformation and viewing formats for complex file types
Automatic technical checks
When entering the E-repository, some checks are performed automatically, such as virus check, technical file check, refusal of number of files based on settings, etc.
Establish relationships between files
By creating relationships between files, you can easily link two files together