Privacy Statement Website

Zeticon NV is committed to your privacy and proper handling of your personal data. We therefore put every effort to plainly and clearly explain which personal data we collect, what purpose they will serve and what your rights are in this respect.

The version of this privacy statement (version: 3.00) dates from (11 octobre 2022)

2. Who are we

“We” or “our” implies Zeticon NV with registered office in Bellevue 1-3, 9050 Ledeberg, and with registration number BE 0838 080 295.

If you have any questions, comments or complaints regarding this privacy statement or the processing of your personal data, or if you wish to exercise any of your rights, please contact us by email privacy@zeticon.com.

3. Scope

This privacy statement applies to this website, our direct marketing activities, and the overall organisation of Zeticon NV.

4. Why and how do we process your personal data?

4.1    Use of our website

When you visit our website, we may process personal data using online techniques such as cookies, trackers, scripts, and similar technologies (hereinafter referred to as 'cookies'). These may include (1) essential cookies that are strictly necessary to send a message via an electronic communications network, to ensure the security of our website or to store information about the provision of a service that you expressly requested; (2) functional cookies that further shape your use of our website; (3) analytical cookies to measure and analyse your use of our website; (4) marketing cookies to deliver (personalised) advertisements; and (5) other third-party cookies that we allow on our website.

For additional information we refer to our cookie statement .

4.2    Contact via website

Consent - Contact forms are available on our website to get in touch with us. You can also reach us by email or phone at any time. We process personal data to process your contact request but have no visibility or control over any other personal data you may communicate to us via the open fields. Please do not include any confidential or sensitive data.

The data are processed with your consent. Please know that you can revoke at any time. This revocation does not affect the lawfulness of the processing that took place before the revocation of your consent.

  • Which personal data do we process?
    • Identification and contact data
    • Other possible voluntarily shared data in the contact form:
      • Work related data
      • Particular personal details
      • …
  • How do we acquire the personal data?
    • At first hand when you complete our contact form.
    • Directly from you by sending a message to one of our email addresses.
    • Directly from you by calling us at the
      • Zeticon general number: +32 56 23 88 85
      • The number of one of our employees.
    • Registration at marketing events
  • How long do we store the data?  Up to 1 year after the contact request has been completed plus the archiving period of related communications (such as emails)
  • With whom do we share the personal data (other than affiliated and associated companies)? Data processing partners (cfr. our hosting partner) to whom we appeal for our website, contact and customer relations.
  • Do these activities include automated individual decision-making?  No
  • Are data transferred outside the EEA? No
4.3    Customer relations management (prospective customers included)

Legitimate interest – Zeticon NV is continually looking for new customers, actively establishing new contacts for this purpose and building relationships with existing customers. In this respect, your personal data will be processed (e.g. to invite you to other forms of communication, an event...).

The data processing is based on the legitimate interest of Zeticon NV. You can always object to this according to the terms described under 'right to object' in the section 'What are your rights and how to exercise them'.

  • Which personal data do we process?
    • Identification and contact data
    • Other possible data shared during subsequent contacts:
      • Work related data
      • Leisure and interests
      • Particular personal details
      • …
  • How do we acquire personal data? At first hand from your data via customer relations management
  • How long do we store the data? Up to 7 years after termination of a final project or contact.
  • With whom do we share the personal data (other than affiliated and associated companies)? Data processing partners (cfr. CRM-platform) to whom we appeal for our website, contact or customer relations.
  • Do these activities include automated individual decision-making? No
  • Are data transferred outside the EEA? No
4.4    Newsletter mailing

Consent - You can subscribe to our newsletter via our website. We process the collected personal data to contact you when a new newsletter is available.

The data are processed with your consent. You can revoke your consent any time. This revocation does not affect the lawfulness of the processing that took place before the revocation of your consent. This means that your consent applies to all previously received newsletters but not to future mailings.

  • Which personal data do we process? Identification and contact data
  • How do we acquire personal data? At first hand upon subscription
  • How long do we store the data? As long as the consent is not revoked
  • With whom do we share the personal data (other than affiliated and associated companies)? Data processing partners (cfr. our e-mail platform) to whom we appeal for our website or newsletter editions.
  • Do these activities include automated individual decision-making? No
  • Are data transferred outside the EEA? No
4.5   Organisation of events

Consent – When you register for one of our events, personal data are handled to process your registration and the organisation of the event.

The data are processed with your consent. You can revoke the given consent at any time without prejudice to the lawfulness of the data processing up to the time the revocation took place. This means that your consent applies for all previous events in which you have already participated, but you will no longer be invited to events in the future.

  • Which personal data do we process?
    • Identification and contact data
    • Other possible voluntarily shared data:
      • Work related data
      • Leisure and interests
      • Particular personal details
      • Dietary preferences or allergies
      • …
  • How do we acquire the data? At first hand upon registration
  • How long do we store them? We keep personal data about your participation for up to 1 year after the event takes place.
  • With whom do we share the personal data (other than subsidiaries and associated companies)? Data processing partners (cfr. event organisers, catering, etc.) to whom we appeal to organise and shape our events.
  • Do these activities include automated individual decision-making? No
  • Are data transferred outside the EEA? No
4.6    Recruitment and selection

Consent to (spontaneous) applications and to build a recruitment pool. 

-Legitimate interest for active recruitment – 

When you (spontaneously) apply for a position at Zeticon NV, Zeticon NV, processes your personal data for recruitment and selection of employees for open or future vacancies. The data are processed (including building a recruitment pool) with your consent. You can revoke the given consent at any time without prejudice to the lawfulness of the data processing up to the time the revocation took place.

When Zeticon NV, actively recruits, Zeticon NV, processes your personal data. This only includes the data that are publicly available (e.g. LinkedIn and Google platforms) or data transferred through third parties. This processing is based on the legitimate interest of Zeticon NV,. You can always object to this according to the conditions described under "Right to object" in the section "What are your rights and how to exercise them".

Finally, we refer to our legitimate interest in sharing your personal data with our affiliated and associated companies as part of our recruitment process. We always proceed with a view to finding a suitable assignment for you. You can always object to this according to the conditions as described under 'Right to object' in the chapter 'What are your rights and how can you exercise them'.

  • Which personal data do we process?
    • Identification and contact data
    • Other data possibly mentioned on your CV:
      • Personal characteristics
      • Social contacts
      • Psychological data (cfr. Personality description or character)
      • Family composition
      • Leisure activities and personal interests
      • Academic curriculum
      • Professional competence
      • Professional experience
      • Membership or active participation in professional organisations.
      • Current position
      • Carreer
      • Business records (cfr. (partial) incapacity)
      • Current salary
      • Current fringe
      • Social security number
      • …
  • How do we acquire the data?
    • (Spontaneous) application: at first hand during the application process
    • Active recruitment: via third parties such as public platforms or intermediaries.
  • How long do we store them?
    • Of non-retained applicants: we store your personal application data up to maximum 1 month after your candidacy.
    • Of recruitment pool applicants: as long as the consent is not revoked, up to 3 years after the candidacy.
  • With whom do we share the personal data (other than affiliated and associated companies)?
  • Data processing partners (such as recruitment agencies) to whom we appeal for recruitment and selection.
  • Do these activities include automated individual decision-making?  No
  • Are data transferred outside the EEA? No
4.7    Supplier relations management (prospective suppliers included)

Legitimate interest – Zeticon NV, actively establishes contacts with potential suppliers and solidifies existing partnerships. To this end, our suppliers process data of co-workers (cfr. account managers)

The data processing is based on the legitimate interest of Zeticon NV,. You can always object to this according to the terms described under 'right to object' in the section 'What are your rights and how to exercise them'.

  • Which personal data do we process?
    • Identification and contact data
    • Other data possibly shared during subsequent contacts:
      • Work related data
      • Leisure and interests
      • Particular personal details
      • …
  • How do we acquire the data? At first hand via relation management.
  • How long do we store them? Up to 7 years after termination of a final contract or contact.
  • With whom do we share the personal data (other than affiliated and associated companies)? Data processing systems (cfr. our CRM-platform) which we use for our relation management.
  • Do these activities include automated individual decision-making? No
  • Are data transferred outside the EEA? No
4.8    Booking of appointments

Consent - On our website, you can make appointments through our online appointment booking system. As a result, we process your personal data to organise and handle the appointment.

The data are processed with your consent. You can revoke the given consent at any time without prejudice to the lawfulness of the data processing up to the time the revocation took place. This implies that your consent applies to all previously booked appointments and no longer for future appointments.

  • Which data do we process?
    • Identification and contact data
    • Work related data
  • How do we acquire personal data? At first hand upon scheduling an appointment.
  • How long do we store them? Tot Up to 1 year after handling the contact request plus the archiving period of related communication (e.g. emails).
  • With whom do we share the personal data (other than affiliated and associated companies)? Data processing partners (cfr. our hosting partner) to whom we appeal for the arrangement of appointments.
  • Do these activities include automated individual decision-making?  No
  • Are data transferred outside the EEA? No