What is AI auto tagging and why should I start it now?

The importance of metadata

Metadata is the key to success in making all your business information searchable and accessible. By adding descriptions to your uploaded items, you show at a glance what the item is about. This might include a keyword or location for a photo or the title of a project to which a document belongs. Thanks to the flexible metadata model of Zeticon's intelligent information management and archiving solution, you decide which metadata is important to your organization.

What is automatic metadata enrichment or tagging with AI?

Everyone recognizes it: you load up some documents and enthusiastically start adding very detailed metadata but after a while you lose concentration and only add general information. Or do you use documents with the same structure such as invoices, for example? Then thanks to AI tagging you can have certain information filled in automatically. You can trust the system to fill in the right metadata in the right fields. Facial recognition is also among the possibilities: this way you know perfectly which images fall under the GDPR rules and require extra attention.

The above examples have one common advantage: thanks to automatic metadata tagging, the time-consuming job of metadating yourself is a thing of the past!

In other words, when processing your uploaded assets, the intelligent AI solution automatically extracts useful metadata from your image, document, e-mail or spreadsheet, for example. You can still modify this metadata yourself if you want.

Key benefits of automatic metadata tagging

1. Save time
   Thorough metadata takes a lot of time. The time savings thanks to automatic tagging are incredible. Since the tagging already happens when processing the images or documents, you only have to check or complete everything. 
   
   
2. Increased efficiency
   The enormous time savings go hand in hand with your team's efficiency. By automating the process of metadata, your team will have more time for its core tasks and your information will be more searchable at the same time. This is how you increase your organization's productivity.
   
   
3. Consistency
   Automatically generated metadata is often more consistent than metadata added by individuals. The AI solution recognizes patterns and similar images or structures and automatically starts adding the same keywords to them. This is in contrast to when you are working with a team of volunteers, for example, who are going to interpret images differently.
   
   
4. Searchability
   Accurate and comprehensive metadata increases the searchability of your information. So you can find the information you want in no time. 
   
   

5. Customization
   Zeticon's intelligent information management platform provides by default some general fields where AI fills in the metadata. Think of descriptions, keywords, face recognition, locations or image quality.

   Are you using metadata that is very specific to your organization? No worries, this too can be filled in by the AI solutions! Thanks to its wide network of connector partners, Zeticon can provide the appropriate AI connection for everyone.
   
   

6. Data insights
   Would you like to go one step further? Smart tagging allows you to get better analysis and insights from your data.