Make information management the accelerator of your digital transformation
What is information management?
Organisations often struggle to make a smooth transition from paper to digital information management. In addition, the explosive growth of various types of information has an impact on all processes within the working organisation.
Structuring your information, both online and offline, increases retrievability and thus facilitates the work within your company or board. In addition to time and energy, it can also save or save you a lot of money, for example if the evidence is not lost in the mountain of information.
Information management means streamlining and structuring this information from a holistic and IT-agnostic approach, from its creation to its eventual destruction. An effective information management plan is an essential part of good organisational control.
Zeticon offers crucial support tailored to your organisation.
Do you also ask yourself the following questions?
- What rules should I follow when creating information?
- How do I generally map my process-related information?
- How can I archive and destroy my digital information as automatically as possible?
- When and how do we deploy Teams, SharePoint and OneDrive For Business?
- What is the policy on e-mail?
Then you are probably looking for a good way to shape your organisation's information management.
Who is an information management course for?
An information management course is for the organisation that:
- Realises that they get stuck in organising and structuring their information
- Gaining insight into one's own work, information and data management processes
- Want to get the digital (and physical) document flow under control
- Want to ensure information security (GDPR...) in an effective way
- Want to share and make information accessible to the maximum using the right software
- Want to implement a future-proof archiving policy
The 4 principles of good information management
To achieve efficient information and archive management within your organisation, we start from several basic principles and conditions.
- Life cycle management
- Information structure based on work processes
- Unique files
- Maximum information sharing
Life cycle
Mapping out what will happen to the process-related information. Archiving requires that work processes and the information systems used for them are designed accordingly.
Unique files
Unique files are complete (contain all information), qualitative (contain the right documents), well-structured (clearly arranged with a work process aligned structure).
Information structure based on work processes
By properly structuring the information structure based on processes (and their components), users can quickly find the right documents.
Maximum information sharing
This means that staff members must be given the widest possible access to files. Of course, here we always take into account restrictions for business-critical and privacy-sensitive information.
How do we work?
Phase 1: Quick Scan
We gather various information about your organisation on the basis of workshops organised by theme.
Phase 2: Research and analysis
In this phase, our experts study and analyse the As-is situation in different domains: information and data management, screening of work processes, determining the To-be situation,...
Phase 3: Design
Actions in the implementation phase are formulated, delineated and prepared.
Phase 4: Implementation
The project is realised and the planned actions are carried out.
Results
After successfully completing our information management course, you will know the following:
Better recognition
You know exactly which documents are valuable to your organisation.
More structure and insight
Systematically registering and organising all your documents and files provides more insight into who is keeping what and where it is kept.
More accessibility
Documents/files/assets can be quickly retrieved and accessed by any other employee within the organisation
Better quality
Improving the quality of your organisation's information management
Efficiency
Having a good view on the information processes within your organisation will make the archiving and destruction of your files more efficient.
Kostenbesparing
Een goed beheerde informatieomgeving kan helpen bij het verminderen van onnodige kosten, zoals kosten voor opslag of licenties voor ongebruikte software.
The step to Digital Archive Flanders
Digital Archive Flanders is the solution for managing, storing and accessing closed government information (in the short and long term). Zeticon built the platform for this.
Perhaps you are currently taking the right steps to join the platform of Digital Archive Flanders.
Do you need support in setting up series for the series register? We can certainly help you with this.
Do you want to start an information management programme?
Contact us for a successful and sustainable information management project.